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Changes to TAR calculation for FY2022. As outlined in PIH-Notice 2022-2, a development with Tenant Accounts Receivable (TAR) ratio of 80% or more would receive 5 points. To clarify, the ratio of 80% or more is based on the percentage of Tenant Revenue not in Accounts Receivable (received on time), while the TAR amount is the amount of tenant revenue past due to outstanding. Therefore, the actual scoring thresholds, which will be used for only FY 2022 scoring, for the TAR ratio are:
TAR <= 0.20 5 Points
0.20 < TAR <= 0.40 2 Points
TAR > 0.40 0 Points
Please note that the original thresholds used in assessments prior to FY2022 will resume in FY2023 assessments unless otherwise announced.
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During the COVID-19 pandemic, HUD provided for a waiver from PHAS (PIH Notice 2021-14) - The waiver period ended December 31, 2021. Beginning with PHAs with a fiscal year-end of March 31, 2022, PHAS Assessments will be completed and released. UPCS inspections have been ordered and are currently being scheduled. Also, be aware of the due dates for financial submissions to avoid late penalty points.
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Timelines for Financial Submissions and Late Penalty Points
| FYE: |
31-Mar-2023 |
30-Jun-2023 |
30-Sep-2023 |
31-Dec-2023 |
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Unaudited Timeline |
| DUE DATE |
31-May-2023 |
31-Aug-2023 |
30-Nov-2023 |
28-Feb-2023 |
| 1st late point |
16-Jun-2023 |
16-Sep-2023 |
16-Dec-2023 |
16-Mar-2023 |
| 2nd late point |
1-Jul-2023 |
1-Oct-2023 |
31-Dec-2023 |
31-Mar-2023 |
| 3rd late point |
16-Jul-2023 |
16-Oct-2023 |
15-Jan-2024 |
15-Apr-2023 |
| 4th late point |
31-Jul-2023 |
31-Oct-2023 |
30-Jan-2024 |
30-Apr-2023 |
| 5th late point |
15-Aug-2023 |
15-Nov-2023 |
14-Feb-2024 |
15-May-2023 |
| LPF/ Score of Zero |
1-Sep-2023 |
1-Dec-2023 |
1-Mar-2024 |
1-Jun-2024 |
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Audit Timeline |
| DUE DATE |
31-Dec-2023 |
31-Mar-2024 |
30-Jun-2024 |
30-Sep-2024 |
| LPF/ Score of Zero |
1-Jan-2024 |
1-Apr-2024 |
1-Jul-2024 |
1-Oct-2024 |
The document includes the latest released Public Housing Assessment System (PHAS) scores for all Public Housing Agencies (PHAs) where PHAS scores have been issued for those PHAs with fiscal year end (FYE) dates between March 31, 2011 and present date. PHAS scores may be published more than once for each FY; for example, the unaudited and audited score. The PHAS scores included in the report are the latest PHAS scores released in that fiscal year (FY).
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- Timely Obligation of Capital Funds and PHAS Capital Fund Indicator Scoring
- Rejected financial and management operations submissions: How to avoid a Late Presumptive Failure (LPF) score of zero.
- Unaudited FASS Submission Time Line
- PHAS Capital Fund Interim Scoring Notice, published July 2, 2014: This Notice affects the scoring of the Capital Fund Program Indicator for PHAs with fiscal years ending (FYE) 03/31/2014, 06/30/2014, 09/30/2014,including 12/31/2015.
- HUD PHA Occupancy Percentage Calculations: This chart summarizes the HUD PHA occupancy percentage calculations under the PHAS Interim Rule for the Management Operations Indicator and the Capital Fund Program Indicator. In addition, the chart also provides the Public Housing occupancy percentage calculation under HUD’s Agency Priority Goal Reporting.
- PHAS Capital Fund Interim Scoring Notice Revised June 2012: Pursuant to this Notice, all PHAs for fiscal years ending 3/31/2011, 6/30/2011, 9/30/2011, and 12/31/2011 will receive the full five points for the Capital Fund occupancy sub-indicator.
- Regulations / PIH Notices
Return of Public Housing Assessment Systems (PHAS) assessments upon expiration of PHAS-related waivers in Notice PIH 2021-14
The Coronavirus Aid, Relief, and Economic Security Act (CARES Act Public Law 116-136), signed into law on March 27, 2020, provided HUD with broad authority—in the context of the public health emergency—to waive certain statutes and regulations for the Public Housing program.
The Public Housing Assessment System (PHAS) Interim Rule was published on February 23, 2011 and became effective for PHAs with fiscal years ending March 31, 2011.
- PHAS Waivers
A public housing authority (PHAS) seeking a waiver from an indicator of the Public Housing Assessment System (PHAS) interim rule must follow the guidance outlined in PIH Notice 2018-16. This includes requests for an extension of the audited financial data submission score of zero (Late Presumptive Failure).
- Rejected Financial and Management Operations Submissions: How to avoid a Late Presumptive Failure (LPF) score of zero. Read More...
- Reminder About Late Presumptive Failure (LPF): In accordance with the PHAS regulation, the PIH-REAC computer system generates a late presumptive failure and an indicator score of zero when a PHA does not submit the required financial information and/or management certifications by the established regulatory submission deadlines. Read More...
- Further Guidance if Your Public Housing Agency (PHA) is part of a Consortium.
- Attention Small Public Housing Agencies: Based on the Deregulation for Small Public Housing Agencies, Executive Directors may request a PHAS assessment in an exempt year for their PHAs. Read More...
- Frequently Asked Questions and answers relating to the Deregulation for Small PHAs.
To update information in PIC, contact your PIC coach or visit the following websites for useful reference materials:
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